7.8. New Group Setup Checklist⁑

7.8.1. Upon Formation⁑

Hold election for group secretary
Hold election for group treasurer
Vote on whether a group representative is desired; if so, hold election for group representative

Vote on whether the group should have a common language; if so, which
Vote on whether the group should accept new members
1. If so:
  1. Vote on whether a new members should clear a higher minimum age threshold than the local age of majority
  2. Vote on whether new members should be given a hormos upon joining
  3. Vote on whether new members should be assigned a mentor upon joining; if so, vote on whether new members may pick their own mentors
2. If not, whether the group should close the group for a limited duration (and if so, for how long) or based on member count (and if so, how many members)
Vote on whether the group should isolate from other groups; if so, for how long
Vote on whether the group should have a group hormos for leading events
Vote on whether the group should have a name; if so, what
Vote on whether the group may use bynames for members
Vote on geographic common location for determining event times
Vote on allowing non-members to attend group events generally
Vote on whether non-ceremonial events generally require a quorum; if so, vote on what the quorum should consist of
Vote on whether to record attendance of members at events
Vote on how to reckon the start of a lunar month
Vote on whether to hold other non-Styloi/non-Hypsōsis events as a group and, if so, which, any details of timing or reckoning, and frequency or number

Obtain contact information for all members
Vote on whether the group should have an online forum for members; if so, what kind and who will set it up
Vote on whether records of events should note attendance counts for events, detailed attendance information, or neither

Vote on whether the group should accept donations from members of other groups
Vote on whether the group should keep all non-monetary material resources in the personal care of the treasurer or in a common storage facility; if the latter, where and how it may be arranged and by whom
Initial call for donations of resources or funding to support the group

Create system for tracking and maintaining group records
Create system for tracking and maintaining educational materials
Obtain scheduling availability from all members of the group
Establish event times for the current term and all of next term
1. Conjunctions of the Moon with the Sun for Katharsis rituals
2. Oppositions of the Moon with the Sun for Iasis rituals
3. Waxing Quarter Moons and Waning Quarter Moons for Synodos meetings
4. Mercury in 14° Virgo for the Hypsōsis ritual and Hypsōmeia offering
5. Sun in 0° Aries (for elections and boundaries of office terms)
6. Other times as necessary or desired
Schedule events for the current term into the first month of the next term
1. Katharsis (at least once a quarter)
2. Iasis (at least once a quarter)
3. Synodos (twice every synodic lunar month)
4. Hypsōsis and Hypsōmeia (once a year)
5. Group office election
6. Other events as necessary or desired
Coordinate event leaders for scheduled events, including readers for Synodos meetings

Reach out to any other groups known, especially local groups or the old groups of members, to announce the existence of the new group and request propagation of information
Set up forum (if needed)
Set up archive for recordkeeping and backups

Create their own hormoi
Familiarize themselves with Hermetic Synaxis group processes, ceremonial texts, and other guides